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BYLAWS
of the Statements for Liberty
Political Action Committee
of Oregon

Adopted 2015-01-21

  1. Name
    1. The name of this political action committee shall be Statements for Liberty.
  2. Mission
    1. The mission of this organization is to help Libertarian candidates to write Candidate Statements and to get such statements published in the Voters' Pamphlet.
    2. This organization shall not provide direct or indirect financial assistance to any candidate or organization exceeding what is necessary and proper to the mission.
    3. This organization shall not take a position on any political or electoral issue unless it directly affects the operation of this organization, including Voters' Pamphlet, political action committee, and campaign finance law.
  3. State and Federal Activity
    1. This organization may assist candidates for state, local, and federal offices, but shall maintain two separate financial accounts and separate financial records for state (including local) and federal purposes.
    2. Financial activities of this organization not directly related to the assistance of federal candidates shall be conducted through the state account.
  4. Officers
    1. All officers serve at the pleasure of the board of directors and may be appointed, removed, or replaced by majority vote.
    2. A director may also be an officer, but officers are not automatically considered to be committee directors pursuant to ORS 260.005(2).
    3. All officers shall be unpaid volunteers.
    4. President
      1. The President must be chosen from the board of directors.
      2. The President shall preside at all board of directors meetings.
    5. Secretary
      1. The Secretary shall prepare board meeting agendas, send notice of board meetings, record board meeting minutes, and maintain a collection of these and other written officer and committee reports.
      2. The Secretary shall receive postal and electronic correspondence for this organization and direct it to the appropriate recipient(s).
    6. State Treasurer
      1. The State Treasurer shall ensure this organization's compliance with applicable state campaign finance laws.
      2. The State Treasurer shall establish, maintain, and make transactions through an account with a financial institution in the name of this organization as directed by the board of directors.
      3. The State Treasurer shall prepare written financial reports related to the State account and activities, including a balance sheet and a cash flow statement, for each board meeting.
      4. The State Treasurer shall maintain records of donations to the State account designated for a specific purpose.
      5. The State Treasurer shall be an Oregon elector, as defined by ORS 260.005(7), and as required by ORS 260.035(1)(a).
    7. Federal Treasurer
      1. The Federal Treasurer shall ensure this organization's compliance with applicable federal campaign finance laws.
      2. The Federal Treasurer shall establish, maintain, and make transactions through an account with a financial institution in the name of this organization as directed by the board of directors.
      3. The Federal Treasurer shall prepare written financial reports related to the Federal account and activities, including a balance sheet and a cash flow statement, for each board meeting.
      4. The Federal Treasurer shall maintain records of donations to the Federal account designated for a specific purpose.
  5. Meetings
    1. The President, or any two directors, may call a meeting.
    2. Meetings may be in-person, by teleconference, online, or by any other means as agreed by the directors.
    3. Quorum for board of directors meetings shall be a majority of the directors, ignoring vacant positions.
    4. Notice of board of directors meetings shall be sent to all directors, officers, and committee chairs by electronic mail at least one week prior to the meeting.
    5. Meeting agendas should be distributed electronically at least 48 hours prior to the meeting.
    6. Draft meeting minutes should be distributed electronically within one week after the meeting.
    7. The board of directors shall adopt a written policy for conducting business by electronic mail in lieu of a meeting.
  6. Board of Directors
    1. The board of directors shall have 5 positions.
    2. All directors must be continuously registered to vote affiliated with the Libertarian Party of Oregon. A director who fails to maintain this status is removed from their position immediately.
    3. All directors must be or have been candidates for partisan political office and have received the nomination of the Libertarian Party of Oregon within the previous 10 years. A director who fails to maintain this status is removed from their position on the day after the 10-year anniversary of the previous election day on which they were a nominee of the Libertarian Party of Oregon.
    4. A director may be removed from their position for cause by unanimous vote of the other directors.
    5. The board may elect a director into a vacant position by unanimous vote.
    6. All directors shall be unpaid volunteers.
    7. Duties
      1. The board of directors shall elect officers and appoint chairs and members of committees. Committees may be empowered to appoint additional members.
      2. The board of directors shall develop written policies regarding accepting applications from candidates for assistance and selecting applicants to receive assistance.
      3. Policies developed by committees shall be subject to potential revisions by and must be approved by the board of directors before taking effect.
    8. Financial Expenditures
      1. All financial expenditures must be approved by roll call vote of the board of directors.
      2. During board meetings, expenditures may be approved by majority vote of those directors present.
      3. Between board meetings, expenditures may be approved by majority vote of all directors.
      4. The board of directors may budget funds to be spent at the direction of committees, or may act on expenditure requests from committees.
      5. All spending authorizations must expire in not more than 2 years from the date of authorization. A spending authorization that does not contain an explicit expiration date shall expire 6 months from the date of authorization.
  7. Committees
    1. Drafting Assistance Committee The charge of the drafting assistance committee is to review draft candidate statements submitted by candidates and to provide advice for the purpose of improving candidate statements.
      1. Improvements may include, among other things, copy editing, arguments for and examples of libertarian policy, and contrasts with other ideologies.
    2. Placement Assistance Committee The charge of the placement assistance committee is to assist candidates in meeting the requirements for inclusion of their candidate statement in the Voters' Pamphlet.
      1. This committee may coordinate with volunteer or paid petition circulators.
      2. This committee may pursue filing candidate statements by fee, providing the full or a partial amount required.
    3. Fundraising Committee The charge of the fundraising committee is to solicit donations to this organization to fund its activities.
      1. This committee shall develop and maintain a written privacy policy describing how this organization may retain and use donor information.
      2. This privacy policy must be made available to prospective and actual donors.
      3. Donor records must include which version of the privacy policy is associated with each donation.
    4. Other Committees The board of directors may create and dissolve other standing or special committees by majority vote.
  8. Parliamentary Authority
    1. This organization will ordinarily operate on an informal basis. Upon the request of the President or any director, the organization will follow parliamentary procedure for a given matter.
    2. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the organization may adopt.
  9. Amendment of Bylaws
    1. These bylaws may be amended at any board of directors meeting by unanimous vote, provided that the amendment has been submitted in writing at the previous board of directors meeting.
    2. Any director absent from a board of directors meeting that approves an amendment to these bylaws may vote on the amendment by electronic mail within one week of the meeting. In this case the bylaws amendment is not considered passed until the absent director(s) approve, or their time to vote has expired.
  10. Dissolution
    1. The board of directors may dissolve this organization by unanimous vote.
    2. In dissolution, all financial assets of this organization shall be transferred to the political party the Libertarian Party of Oregon. If the Libertarian Party of Oregon declines to receive certain assets, it may designate another organization or organizations to receive them.
    3. Donor records shall be handled according to the privacy policy agreed to by the donors when they made their donations.
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